Corporate Document Legalization & B2B Apostille Services

Outsource your international document bureaucracy

Cross-border operations, opening foreign subsidiaries, or relocating top talent all require processing large volumes of legal documents across multiple countries. Every delay in document authentication delays your business. Apostilla Antecedentes acts as your external legalization department — a team of specialists who know every embassy's requirements, every state authority's format rules, and every country's processing timeline.

Corporate solutions by sector

⚖️ Corporate Law Apostilles and legalization for Articles of Incorporation, Certificates of Good Standing, Powers of Attorney, and Commercial Invoices.

✈️ Global Mobility (HR) Fast-tracked legalization of employee background checks, diplomas, marriage certificates, and dependent documents for international relocations.

🏭 Import / Export Legalization of commercial invoices, certificates of origin, and compliance documents for customs and foreign trade authorities.

💡 Intellectual Property Legalizing patents, trademark assignments, and copyright registrations for use in international IP proceedings.

The B2B advantage

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Dedicated Account Manager

A single point of contact who knows your documents, your clients, and your SLA requirements.

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Consolidated Monthly Invoicing

One invoice per month for all processed documents — with line-item breakdown for your accounting team.

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SLA-Backed Processing

Turnaround times and remedies fixed in your contract. We treat your deadlines as our own.

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API / Direct Integration

Connect your case management system directly to our processing pipeline. Automated status updates via webhook.

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International Coverage

From apostille to full consular legalization chains in the countries where we operate — one vendor for your destinations; confirm coverage with us per country and document.

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NDAs & Confidentiality

We sign NDAs for law firms and HR teams handling sensitive employee or client data as standard practice.

Example scenarios

Illustrative examples based on common situations; names and details are changed.

Democratic Memory Law – Name Typo

from USA to Spain

Apostille

The problem was…

An applicant for Spanish citizenship under the Democratic Memory Law had their mother's 40-year-old US Naturalization Certificate rejected because of a minor spelling error in her first name.

We solved it…

The applicant had to petition USCIS for a formal name correction, which can take months, and request an extension from the Spanish consulate.

Result

In this example, the fix is to correct the name through USCIS so the Spanish citizenship application can resume.

Deferred Master's – Expired FBI Check

from USA to Spain

Apostille

The problem was…

A student deferred their Spanish master's program for a year and tried to reuse their previously apostilled FBI background check for the new visa application.

We solved it…

The consulate rejected it because the underlying criminal record check is only valid for 5 to 6 months from its original date of issuance.

Result

In this example, the fix is to obtain a new FBI check for the student visa application for the following year.

FBI Fingerprint Card – Translation Required

from USA to Spain

Apostille

The problem was…

An applicant submitted an apostilled and translated FBI background check to the Spanish consulate, but it was rejected for missing a translation of the physical fingerprint card itself.

We solved it…

The applicant had to hire a sworn translator to translate the English text on the standard FBI FD-258 fingerprint card to meet the consulate's translation checklist.

Result

In this example, the refile would include a translation of the fingerprint card; some consulates require it.

Simple onboarding process

We prepare your corporate account setup from the first contact: you send us a sample batch, we confirm the processing workflow and pricing, sign an NDA if required, and assign a dedicated account manager. How fast the account goes live depends on the contract and, if needed, the NDA being signed. No long-term minimum commitment; conditions are confirmed in the proposal.

Reviewed by

Laura Chen

Legal Document Expert

Specialist in documents for the English-speaking market with a focus on fast and secure processing.

View full profile →

Frequently asked questions

What types of companies use your corporate service?

Our main B2B segments are: (1) Law firms processing client immigration or corporate documents, (2) HR and Global Mobility teams relocating employees internationally, (3) Import/export companies needing commercial documents legalized, and (4) Educational institutions certifying student diplomas for international use.

What is your SLA for corporate clients?

There is no pre-set standard SLA: turnaround times and remedies are fixed in the corporate contract we sign with each client. Apostille and consular legalization follow the official timelines of each authority, confirmed per case via the current official channel. Priority handling can be specified in the contract if you need it.

Can you handle bulk apostille orders?

Yes. For large batches we assign a dedicated processor to maintain quality and timeline consistency. Request a proposal based on volume, country and document.

Do you sign NDAs?

Yes — standard practice for law firms and HR teams. We sign mutual NDAs before onboarding any corporate client handling third-party personal data.

How does billing work for corporate accounts?

We offer monthly consolidated invoicing; payment terms and pricing are confirmed in the personalized proposal. Request a proposal based on volume, country and document.

Global Document Legalization for Corporations & Law Firms

Tell us about your organization

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Outsource your international document bureaucracy

Corporate solutions by sector

The B2B advantage

Example scenarios

Simple onboarding process

Frequently asked questions

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