Apostille and sworn translation cost
We handle the full package: apostille on your document plus a sworn translation into the language you need, delivered ready for submission abroad. You send us a scan or the original, we confirm the issuing authority, prepare the legalization route, arrange the certified translation, and return a document set that foreign institutions will accept without further questions. Because every case differs in document type, destination country, and urgency, we do not publish fixed rates — instead, you get an exact quote for your specific file before any work begins. Request your apostille and sworn translation cost estimate through our criminal record certificate service page or the contact form below.
What is included in the service
When you order the combined apostille and sworn translation package, the work covers:
- Verification of your document and confirmation of which authority must issue the apostille (for example, the Ministerio de Justicia, Secretaría de Estado, Consulado, FBI, or Foreign Office, depending on where the document was issued).
- Submission of the document to the competent authority and collection of the apostilled original.
- Sworn translation performed by a certified translator authorized in the destination country.
- Binding of the translation to the apostilled document so it is accepted as a single legal unit.
- Delivery of scanned copies during processing and dispatch of the final set by courier.
What we need from you
To start, provide:
- A clear scan or photo of the document (the original may be required later, depending on the issuing country’s rules).
- The country where the document will be submitted.
- The target language for the sworn translation.
- Your preferred deadline, if the receiving institution has set one.
- Contact details for the quote and status updates.
If you are unsure about any of these points, send what you have — our team will identify the missing details and tell you exactly how to obtain them.
How the process works
Step 1 — Quote. You submit your document details through the website. We assess the issuing authority, destination country, and translation volume, then reply with a fixed price and timeline for your case.
Step 2 — Confirmation. Once you approve the quote, we begin. No hidden additions later: the quoted figure covers the full scope described above.
Step 3 — Apostille. We submit the document to the relevant authority, monitor its progress, and collect the apostilled original.
Step 4 — Sworn translation. A certified translator prepares the sworn translation, which is legally bound to the legalized document.
Step 5 — Delivery. You receive scans for review, then the finished set by courier — to your address or directly to the institution requesting it.
When this service will not fit your case
The apostille and sworn translation route does not apply in every situation:
- The destination country is not part of the Hague Apostille Convention. In that case, consular legalization through the embassy is required instead. We can advise on that route and quote it separately.
- The document is not eligible for apostille. Some private letters, drafts, or unofficial copies cannot be legalized. You may first need an official duplicate or a reissued document from the original issuer.
- The receiving institution demands a different certification. Occasionally a university, employer, or immigration office requires notarization or a specific translator accreditation rather than a sworn translation. Tell us their exact requirement and we will match it.
- The document contains errors or mismatches in names. Discrepancies between your passport and the document can cause rejection abroad. Fixing these at the source first saves time and money.
In each of these cases, contact us anyway — describe your situation, and we will outline the correct alternative procedure before you spend anything.
FAQ
How much does an apostille with sworn translation cost?
There is no single universal figure. The price depends on the type of document, the authority that must issue the apostille, the destination country, the length of the text to translate, and the urgency you need. Send us your document details and you will receive an exact, fixed quote for your case.
How long does the whole process take?
Timing depends on the same factors as cost: the workload of the issuing authority, whether the original document is required, and the volume of translation. If your institution has given you a deadline, mention it in your request and we will tell you honestly whether it is achievable before you commit.
Do I need to send the original document?
It depends on the issuing country and the authority involved. Some authorities accept working from a scan initially but require the original for stamping; others work differently. After reviewing your case, we will state clearly whether an original is needed and how to get it to us safely.
Is a sworn translation valid in any country?
A sworn translation is valid only in the country whose certification system the translator belongs to. That is why we ask for the destination country upfront — it determines which translator we assign. Using the wrong type of certification is one of the most common reasons documents get rejected abroad.
Can I order only the apostille or only the translation?
Yes. Both services are available separately. However, ordering them together means we coordinate the sequence correctly — apostille first, then translation of the legalized document — which avoids redoing work if the receiving institution requires the translation to follow the apostille.
What if my document was rejected abroad?
Send us the rejection notice. In most cases the problem is identifiable — wrong authority, missing certification, or a name discrepancy — and we will tell you what correction is needed and what it involves before starting anything.
Get your exact quote now
You came here looking for a number, and the honest answer is that the right number depends on your document. Getting it takes one step: send us a scan and your destination country, and we reply with a fixed price and timeline — no obligation, no surprises later.
Start through our criminal record certificate service if your document is a police clearance certificate, or use the general request form on the site for any other document type. Want more background first? Read our guide on how the apostille process works and our overview of when a sworn translation is required — then come back and request your quote.